Annual Report 2016
CORPORATE
GOVERNANCE
REPORT
Principle6:Access to Information
Complete,AdequateandTimely InformationandAccess toManagement
Information and data are important to the Board’s understanding and deliberation of the
Group’s business.Management’s proposals to theBoard andBoardCommittees for decisions
provide background and explanatory informationwhich includes but not limited tomonthly
management accounts and analysis, information on budgets, forecasts, cash flow projections
andmanpower statistics.
Prior toeachmeetingof theBoardandBoardCommittees,Managementwillprovide theDirectors
with themeetingagendas and the relevantmaterials relating to thematters tobediscussedduring
themeetings, soas to facilitatean informeddiscussion.Keymanagement personnel are invited to
attend theBoard andBoardCommitteemeetings in order tomake the appropriate presentations
and to answer any queries from the Directors, if necessary. The Directors are given separate
and independent access to theManagement to address any enquiries at all times or requests for
additional information, if necessary.
Where a physical Boardmeeting is not possible, timely communicationwithmembers of the
Board is effected throughelectronicmeans,which includeelectronicmail and teleconferencing.
Alternatively, Management will arrange to personally meet and brief each Director before
seeking the Board’s approval on a particular issue.
Company Secretary
TheBoardhas separate and independent access to theCompanySecretary, whose duties and
responsibilities are clearly defined. The Company Secretary attends all Board and Board
Committee meetings and ensures that all Board procedures are followed. The Company
Secretary, together with Management, also ensures that the Company complies with all
applicable statutory and regulatory rules. Theminutes of all Board andBoardCommittees
meetings are circulated by the Company Secretary to the respective Board and Board
Committees. The appointment and removal of the Company Secretary is subject to the
approval of the Board.
Independent ProfessionalAccess
TheDirectors, either individually or as a group, are entitled to take independent professional
advice, where appropriate, with such expense borne by the Company.
SUSTAINABILITY
-
58
-
Sustainability
